L’Esprit On The Water
Terms & Conditions – 2009/2010

Thank you for selecting L’Esprit On The Water as the venue for your special event. We are looking forward to assisting you with finalising every detail that will contribute to the overall success of your function.

Please read the following terms and conditions and print this page for your own personal record. All Rates Include Goods and Service Tax.

Function Preparation Schedule

  • Basic client and booking details will be taken at the time the inquiry is made.
  • The initial hosted inspection- Includes confirmation of the booking date, payment of the security deposit, signing of the terms and conditions contract.
  • Subsequent appointment/s- running sheet details, menu and beverage package choices, cake arrangements etc. will be discussed during these appointments made at the discretion of the Functions Manager.
  • The final appointment – final confirmation of the running sheet and final numbers, table plans, alphabetical listing, place cards and any other items required at least 7 days in advance.

Prices and confirmation

  • Quoted prices are an indication only and the function reservation and cost are confirmed only when a deposit is paid
  • Function Security Deposit - $1500.00 for weddings and 20% for functions is required unless prior arrangements are made with the Function Manager
  • The deposit is due within 7 days of making the reservation. After that time L’Esprit On The Water will be at liberty to release the reservation to wait-listed parties
  • L’Esprit On The Water reserves the right to adjust menus and beverage package contents and prices at any time, due to the product availability, seasonal change and price increases.

Cancellation

All deposits, lump sums, and final payments are non refundable.

Stationery

  • If Requested, L’Esprit On The Water will provide menus for the function event for a printing charge, however any other stationery requirements need to be made by the client and delivered one week prior to the function date.
  • Clients must provide L’Esprit On The Water with an alphabetical guest list in order to seat your guests at the appropriate tables

Final Number of guests

Any increase or decrease in attendance numbers after these seven days must be conveyed to the Function Department as soon as possible. Once final payment has been made, decline in numbers are non refundable. Any increase in numbers is to be paid for prior to function.

Confetti

  • Please inform your guests that the use of confetti is not permitted within the grounds of L’Esprit On The Water.
  • Rose petals or rice may be thrown in the garden areas.

Function Duration

  • The cost of any beverages consumed, charged at restaurant prices, is to be paid on the completion of the evening. Please note that lunch functions must finish no later than 4.00pm. Dinner functions must conclude by 12.00am.

Payment

  • The full balance (after deposit is subtracted) of the account must be paid 30 days prior the event date, payable by bank cheque, credit card* or cash, and are non refundable. Any account balance including bar tabs, must be completely settled on departure by credit card or bank cheque. *(If paid by credit card a 1.5% credit fee applies to visa/MasterCard and 3% fee for American express and diners club is to be added to the total).

Damages

  • Financial responsibility for any damage to the premises, fittings and equipment or surrounds caused by the guests during the course of the function, lies with the client.
  • A fee of $150 will apply where special, heavy duty cleaning is required due to the negligent behavior of any guests at a function.

Loss of Property

  • L’Esprit On The Water will not accept any responsibility for damages or loss of property left on the premises prior to, during or after the function. This responsibility lies solely with the client.

Contacting Us



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